Payroll Assistant

Location: Bowling Green
Posted on: June 23, 2025

Job Description:

Payroll Assistant Bowling Green State University Salary: Depends on Qualifications Job Type: Full-Time Division: Finance & Administration Opening Date: 06/18/2025 Location: Main Campus (BG), OH Job Number: BGSU00849 Department: Finance & Administration Closing: Continuous Summary Enter and monitor a variety of changes to ensure accuracy of payroll information. Support the processing of biweekly and monthly payrolls. Assist in the identification of issues and execution of issue resolutions related to compensation payments, deductions and payroll related reporting. This position interacts daily with faculty, staff, students and former employees to research payroll, tax or retirement questions. Essential Functions Payroll ProcessingSupport Payroll Execution: Process payroll for all employee classifications bi-weekly, up to three times monthly, ensuring accuracy and timeliness. Data Management: Enter data, review reports, and facilitate payroll execution using the university's human capital management and financial management systems. Data Validation: Verify data inputs from other departments for accuracy before payroll processing. Vendor Coordination: Assist Payroll Specialists with tax and benefit vendor invoices, generate interface files between ERP systems and external sites, and conduct budget checks. Payments & Inquiries: Process invoices for check and ACH payments; respond to payroll and budget inquiries from budget managers and grants accounting. Employee Assistance: Provide support for employee questions on pay, benefits, tax issues, garnishments, and retirement plans. Garnishment & Employment Verification: Manage court-ordered garnishments for payroll deductions and respond to employment verification requests. Time & LaborReview & Validation: Ensure accuracy in time and attendance entries; confirm all time has been submitted and approved without exceptions. System Testing: Support system upgrade testing for the time and labor module. RetirementRetirement Reporting: Validate new hires' retirement selections; update the system for retirement reporting, withdrawals, deposits, service reports, and certifications of unreported service contributions. Other ResponsibilitiesFlexible Work Schedules & Tax Adjustments: Monitor and update tax adjustments for bi-weekly employees on flexible work schedules, manually adjusting taxes as needed. Data Management: Maintain an external Excel spreadsheet to update pay lines and adjust taxes on paychecks; validate employees' year-to-date taxes through ERP adjustments. Inquiries & Customer Service: Handle inquiries from former/current employees, chairs, and budget coordinators via phone, email, and walk-ins. Payroll Reporting & Training: Present payroll reports during HR's New Hire orientation sessions; provide training and general customer support. Other duties as assigned Minimum Qualifications The following Degree is required:Bachelors Degree. Degree must be conferred at time of application The following Experience is required:6 months experience in a business office setting 2 years of Graduate or Student work experience equals 1 year of professional experience Additional Information Knowledge, Skills and Abilities: Computer skills including spreadsheet, word processing and database experience Strong oral and written communication skills for developing training materials and leading training sessions for campus constituents Knowledge of IRS regulations and codes, FLSA, and tax withholding requirements by federal, state, and local agencies Strong organizational, problem-solving, and time management skills Knowledge of state retirement systems OPERS, STRS, ARP Knowledge of PeopleSoft Human Capital Management system highly preferred Supervision of payroll staff Required Documents to Upload to Application: Cover Letter and Resume Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by July 2, 2025. BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu. To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/4978326/payroll-assistant jeid-41c2681c4cdd564eb4bb9865196bc2a6

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